Planning to travel to Europe? How to Apply for Schengen Visa

Planning to travel to Europe? How to Apply for Schengen Visa

BZFLAG Travel - Contributor Europe, Travel Blog, Travel Guides 59 Comments

It was in 2007 when my parents had to apply for my student Schengen visa. It wasn’t easy back then, especially with my case since I was underage and my parents had to give my sister the rights to be my guardian while I live with her in Finland, there was too much fuss and tons of paperwork. Of course, I didn’t process my own papers because I was not yet eighteen, therefore my parent’s had to endure all the processing themselves while I tagged along. That was eight years ago. Nowadays I have to do all the visa processing all by myself without anyone’s help and although year by year visa application becomes more expensive, yet easy (thanks internet), there is one thing I realize has not changed: the process of application itself. Throughout my eight years of stay in Finland, I had to go through the same visa application process every year for four years until I finished my studies. After that, I had to apply for a four-year working resident visa. It doesn’t matter in which country you try to apply for your Schengen visa (may it be student, tourist or working visa) and/or to what country, the requirements are very standard (we’ll go through them as you read along). But as always, every embassy requires some specifics. That is why it is always better to call and ask for other special requirements needed just in case it is not clearly specified in their list online.

Planning to travel to Europe? How to Apply for Schengen Visa

Although I acquired my Schengen visa because of work and studies, that does not mean it is so much different than applying for a tourist visa. Tourist Schengen visas however is a much simpler process than work and studies since it is only meant for short visits (90 days). Be aware nonetheless because even though I say it’s simpler doesn’t mean you have to treat your application lightly. One wrong move will lead to your application getting denied and although reapplication is possible, it is still better to be careful and triple check your requirements before handing it to the embassy or consulate for processing. Like any visa application, it also costs a lot, so please take care that you fill in every detail correctly.

Related Article: What to do if your visa get refused? Remonstrance for Schengen Visa

With no further ado, here’s a detailed procedure on How to Apply for Schengen Visa :

Here’s a list of the twenty-six (26) Schengen countries that you can visit if you have Schengen visa:

NOTE: Although most countries in E.U (European Union) are part of Schengen, there are still a few countries that are not included and some are on its way but still not approved, so please do not be confused with E.U and Schengen. Here’s the list of countries that are part of E.U but not of Schengen:

Step 1: Identify if you need Schengen visa

If your country of nationality is on the list, you need to apply for a visa in order to visit one or more Schengen countries.

Step 2: Prior the application

  1. You’ll have to plan your application at least 3 months prior your flight. Every embassy is different; make sure to give enough time for the processing
  1. ­– it is advised that the applicant fills out the form completely with honesty and preferably not leaving any questions unanswered
  1. Two (2) recent photos need to be attached with your application; Photo must have passport size and format – full clear face, no accessories, light and clear background
  1. Passport with at least three (3) months validity until the end of your visa’s duration. If you have/had visas from other countries, you can have them copied and attach them too. Plus, a photocopy of your passport
  1. Find an embassy or consulate in your area where you can forward or pass the application form once you have all of the requirements – it is better if you call in first to make sure you have all of the required papers needed before you have your papers processed
  1. It is very important that you have copies of all the documents required!

Step 3: The basic requirements

  1. Ticket reservation, a round trip ticket is required for the application. But please do not buy a non-refundable ticket! Reservation is possible and you can cancel it anytime. Anything can happen.
  1. The applicant description of the trip, the purpose of travelling, itinerary and make sure it is as detailed as possible with dates and all! This needs to be addressed to the embassy or consulate where you will hand in your application
  1. Copies of the hotel or hostel reservations. If you are staying with relatives/friends, make sure to add the following:
    -A copy of their passport and residency permit (if not a citizen)
    -A formal invitation letter. Make them write this one as detailed as possible stating that they are inviting you to their home with warm welcoming hearts. Make sure they signed it with their names in capitals with signatures and dates! If they want, they can also write in their numbers and address for more paperwork for the embassy.

*Depending on the country and embassy you are applying, there might be extra requirements needed to prove your relative/friend’s residency. So please call in and ask!

  1. Proof of employment:
    -A reference letter from your employer
    -An approved leave of absence
    -If you own the company, make sure to attach your business’ registration, tax returns and latest bank statement
  1. Proof of income:
    -Current bank statements (from the last 6 months prior the application)
    -Income tax returns from the last three years
    -Any papers you can think of that states your financial security during your travels will strengthen your application. I always add extras like this, just to be sure. I even handed them a copy of my savings account. It’s not necessary but it could help.
    -If your relative/friend is going to pay for your trip and your stay during the time you are within Schengen zone, make sure to ask a copy of their financial documents (i.e. bank statement, proof of employment)
  1. Proof of identity. A copy of an authenticated birth certificate
  1. . Very important!
    “The  is to be secured, covering any medical emergency with hospital care and travel back to one’s native country due to medical motives. This health insurance policy has to cover expenses up to 30,000 euros, the sum depending on the residing days, and also it has to be valid in all Schengen countries. The health insurance policy must be purchased before picking up the visa and if your visa is refused you can cancel it!” .
  1. Schedule for an appointment and make sure you have a copy or proof that you have that appointment! Some embassies require that specific paper for some reason. In some cases they call you in for an interview so prepare for that as well.
  2. Bring cash with you! Most embassies I’ve encountered only take in cash. Usually, they do not have change as well, for some reason. So bring some extra change with you or better yet, bring in the exact amount you need to pay the visa some extra for some extra shenanigans they might ask. You’ll never know. But then again, when you call in, ask for that as well!
  1. When you hand in your application personally during your appointment, make sure that you show them both originals and copies of your papers. Remember: They do not give back your papers once you hand it in! They take copies only so make sure you have copies of ALL the papers you have. Some embassies do not copy for you so if you have one paper that does not have a copy, you might need to come back.
  1. Incase you are called in for an interview do not fret! They usually call in if there is something missing or they have something to clear out. In this case all you have to do is clear things out with them while you are on that interview. No need to panic if you have nothing to hide.
  1. Wait patiently.

Where to submit the application?

Once you have completed the requirements and you’re ready to hand in your application, it is very important to identify which embassy or consulate you have to give it in.

If you are going to visit only one country, for example you intend to visit France, then you have to apply through the French embassy in your home country or country of residence.

However, if you are going to travel to more than one country during your travel be aware that you need to outline your itinerary and have to apply through the embassy of the country to where you will spend most days of your travels.

For example, if your itinerary is outlined and you are going to visit France and Italy during your travels and your entry and exit is France but you will be in Italy one day longer than your stay in France, you would still need to apply your visa through the Italian Embassy. So take these in consideration when you plan your trip.

Related Article: Here’s the list of cheap hostels in Metro Manila.

How much is the Schengen visa fee?
Depending on the exchange rate between Euros and your local currency, it can change from time to time. Also take note that once you paid for your visa it is non-refundable!

Short-term visa (90 days) – 60.00 EUR

Kids between 6-12 years old – 35.00 EUR

Kids under 6 years old – FREE

Also, make sure that when you call in for further advice in any embassy you intend to apply, ask as well if they have any extra fees you need to pay.

Another tip I can give from what I’ve learned from the past is that they usually only take in cash and when you pay them, it has to be the exact amount! So bring in some change or the exact bill in cash!

How long is the visa valid for?

It is normally valid for 90 days (not more). If you intend to travel to more than one country during your stay or you plan to travel in and out of the Schengen zone make sure to fill in the “multiple entry” gap in the application form. The visa is valid for six (6) months so if you are granted multiple entry visa that means you can be in and out of Schengen zone for 90 days within 6 months.

How long till you get the visa?

This highly depends upon many things and no embassies would promise you anything that is why it is advised to give enough time to the processing of your visa. For me as I remembered it took nearly two months, but that’s because I was applying for student visa. For my sister, it took some time because when she passed her application, the lady who handled her application accidentally ripped her passport that caused a major delay. From my research from other people who applied for it, it took them about 10-15 days after they passed their application. In Dubai, for some Filipino citizens with local residency, it took only less than 10 days and they applied through the Swiss embassy. Again, plan ahead and be sure to give enough time while applying for the visa! On peak seasons Schengen countries receive a lot of tourists and that means tons of visa applications to different embassies. Take that in consideration too! It is very important that you hand in your application with complete requirements for no further delay.

How much is the risk of my application getting denied?

First of all, no embassies would promise any approval until everything is checked out. Therefore just because you have completed all requirements does not give you a full guarantee that you will be granted a visa. The risk is always there but it is always good to think positive! I have not heard anyone who got denied a Schengen visa so far and what I’ve researched online those who got denied did minor mistakes in their application i.e. not paying attention when making the itinerary and applying to the ‘wrong’ embassy. So be aware that they do check everything so again, check your application and requirements thoroughly and if everything seems fine it should be good. Also, this is why planning your application ahead of time is a major incase catastrophe of getting denied happens, you can reapply as soon as possible.

Does it matter to which embassy you apply your visa?

Yes! It does matter. In fact, you need to give your application to the embassy that represents the country you will visit or you will stay most days of your travels.

Every embassy has different requirements besides the basic. Here are few useful links (for Filipino citizens) to check out before applying: (All information can also be found at www.via.ph)

Pacific Star bldg, 16th Floor – corner Sen. Gil Puyat & Makati Avenues – Makati City 1200
Tel.: 857.69.00
Email: [email protected]

Office hours

The visa section is open

Monday to Friday – 8:00 a.m. to 10:30 a.m.

(For visa application interviews, releasing of the passports and visa application results is from 12:00 noon to 12:30 p.m.)

Customer representative call-in times (except during holidays)

Monday to Saturday – 8:00am to 6:00pm

PLDT/Smart/Touchcard – 1 (909) 101- 3333

GLOBE/Innove/Touchmobile – 1 (900) 101- 3333

BAYANTEL – 1 (903) 101- 3333

This service is available through a toll call charge costing Php 32.00 (pesos) per minute excluding VAT and applicable NDD charges for calls made outside Metro Manila. Additional rates may apply for calls made through payphones, prepaid phone cards or mobile phones.

6/F Zeta II Bldg, 191 Salcedo Street
Legaspi Village, Makati City Metro Manila
Tel.: (0063-2) 892-4531
Fax: (0063-2) 817-1436
Email: [email protected]

Opening Hours


Monday and Wednesday: 08.00 – 17.30

Tuesday, Thursday and Friday: 08.00 – 14.00

Opening Hours for the Consular Section

Monday to Friday: 09.00 – 12.00

Customer representative call-in time (except during holidays)

Monday to Saturday – 8:00am to 6:00pm

PLDT/SMART – 1 (909) 101 – 2200

BAYANTEL – 1 (903) 101 – 2200

GLOBE – 1 (900) 101 – 2200

This service is available thru a toll call charge costing PHP 32.00 per minute excluding VAT and applicable NDD charges for calls made outside Metro Manila. Additional rates may apply for calls made through payphones, prepaid phone cards or mobile phones.

Free info and inquiries number (for requirements, etc.)

Toll-free number – (0063-2) 845 9200

Mondays to Fridays – 8:00am to 5:00pm

Saturdays – 8:00am to 12:00 noon

(Local NDD rates apply for calls made outside Metro Manila.)

OTHER VISA APPLICATION ARTICLES:

Guide on How you can travel to visa-free countries around the world based on BZFLAG’s travel experiences to 69 countries!

Monkey DividersUltimate List of The Best Hotels and Hostels in Barcelona, Spain – From €11!About the Author:

Evan Kristine is the blogger behind . A curious young soul who enjoys documenting all possible sorts of happenings and mishaps that comes her way. A life enthusiast who loves adventure stories with thrills and twists, a chef by trade and an over all lover of pretty things.

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Comments 59

  1. is it possible to process tourist visa here in Taiwan to Netherlands pero sa pinas ako mg exit? kc bawal d2 sa Taiwan mg exit ang foreign workers need umuwi ng pinas…

    thank you..

  2. Hii,

    I want to apply for Schengen tourist for myself and my spouse.

    currently i am in Doha , QATAR, i am having INDIAN passport and have residence permit of QATAR also my wife have INDIAN passport and residency permit of QATAR.

    My wife is currently in INDIA , i want to know is her physical presence and original passport is required for applying Schengen visa from QATAR??
    Can i apply for visa for myself and my spouse together and submit my spouse passport photocopy and Residency permit photocopy

    can you please let me know the details and process.

    Thank you

    Regards,

    ROHIT

  3. Hello! Just wanna share my great experience in applying schengen visa, July 5, 2017 i went to vfs to submit my Austria visa application the staff their were good and friendly, after the submission of all my documents i always remind my self what the staff said “the processing will take 5-10 days”(i dont know if weekends is included), and unexpectedly the Austria embassy emailed me July 10, 2017 saying that my passport is now ready for colletion and so i did pick up immediately and to my surprise they approved me for a Schengen visa,, i thanked God so so much and to the people in embassy for giving me my first travel outside the Philippines!

  4. Valuable discussion . I was fascinated by the info – Does anyone know if my business would be able to grab a blank cerfa N 14076 01 Application for Schengen Visa example to use ?

  5. I needed to fill out Italy Schengen Visa Application earlier today and learned about a website that has a searchable forms database . If people are wanting Italy Schengen Visa Application too , here’s a

  6. Hi, I am an expat living in Dubai. Im planning to visit Prague, Vienna and Budapest this spring break, but the Czech Republic Embassy requires a detailed travel itinerary for multiple visa entry. Can you suggest a site where I can book a train ticket with free reservation from one Schengen country to another? Thank you.

  7. do we have an Embassy of Montenegro here in Philippines? or may you please tell me where can i process this Shengen Visa or may you recommend Agencies that assist for this Visa? i have received a JO from Montenegro. hope for your response.

    Best Regards,
    Chris

  8. Hello, I resign last July 2016 from my work and I am currently a graduate student. My friends and I want to travel Europe next year. I am not employed as of the moment but I have sufficient money to in my savings account to travel to Europe. I also have a scholarship that gives me monthly allowance and basically that is my monthly income. I also have credit cards and properties that are on my name. I want to ask what documents should I give to the embassy to have a higher chance of being approved? Should I also provide documents to show that I am still a student?

  9. Hello. I have a boyfriend in germany, and he invited me to go to german, i would like to apply for a schengen visa not a fiancee visa.. anyway i dont have a work here in philippines but he supported my financially. We met 4x here in phililippines as well as in Singapore. I would like to know if is it possible to get schengen tourist visa.

  10. This article is very helpful and I agree that you really need to check everything and make sure your application is complete and you’ve read all the documents too in case you will be interview by the consule. I’ve had 4 denied entry two in UK and two in spain, I was really stressed it’s a pain. Base on my experienced once you got denied entry you already have a record and sometimes do they don’t even read your application properly. Twice I appealed for my denied entry and luckily they grant me my visa. But the appeal is more stressful as well but never give up guys appeal is free of charge so why not give it a go. But I know in the UK if you apply for tourist visa you can’t appeal except if it’s for study or family reunification. Let me know if you want to more about my experience.

  11. This is very thorough and helpful! Thanks so much for this. My friends and I have tinkered with the idea of visiting another friend in Austria, and even if it doesn’t happen in the next year as planned, I’m absolutely certain that I’ll visit Europe one day.

  12. Helloi applied on september 20 up to now october 4 visa is not released what do i do when can i expect to receive it

  13. Hi,

    Thank you very much for this blog. May I ask if the embassy will approve the Schengen visa application if the applicant’s (Filipino) first travel is in the Schengen zone regardless of complete documents?

    Thanks

  14. hi good evening. nagapply ako tourist visa sad to say kulang documents next monday ko pa ma iffollow up..binigayn lang ako resibo then kinuha nang lahat yung documents ko. kelan mo mllaman result ng visa? after ko ba ma ifollow up yung document.
    thank

  15. hi ,i applied for short stay schengen visa for france and my dad did my sponsor .i provided all the documents as required by the embassy of france in pakistan .i am currently dental student so i provided the certificate from my dental college along with other documents .But they refused visa stating that your intention to leave the member’s state terriotry before the expiry of visa isnt approved .so what should i do now??how can i show them that i will come back !! i need to come back to complete the dentistry !!i would b grateful if u will help me out!!

  16. Hi! Your blog entry is really informative. I would really appreciate it if you could answer my questions. I will apply for my schengen visa probably next year but I have so many apprehensions. I live in Mindanao, but since it is really a requirement to apply personally, I would take some time off from work to apply for my Visa. However, I couldn’t take a long leave of absence, so I’m worried that they may require additional requirements and I couldn’t submit them right away, or might not be able to. What do you suggest me to do?

  17. Hi,

    This is katherine. Im sorry for the disturbance, I just have some quick questions. Im actually here in the USA I got a single entry luckily b1 visa. It sucks a bit since my boyfriend wanted to go to Mexico and also around europe would it be possible to get a Schegen Visa while I’m in Usa? Or do i have to get back to Ph since im holding a ph passport and I got my visa 05/29/2016 which is until 10/30/2016. I really can’t find any answers to my questions, I hope you can answer my questions. Thanks

    1. You can apply for a visa to anywhere from anywhere in the world. just go to the consulate of your destination. My brother was in Norway when he applied for a US visa and he got it. Also with a PH passport. However, since your visa is only single (1) entry, once you go out of the USA to go to Mexico, since Mexico is another country, you can’t use that visa anymore and would have to apply for a new one if you want to come back to the USA. Next time, apply for multiple-entry if you intend to go in and out of the US. If you go to Mexico, then Europe and then go back to the Ph, then no problem.

    2. hi katherine, did you manage to obtain a schengen visa in the US? I tried to apply in Canada, but they told me i have to apply from Philippines, since i am not a resident in Canada. They say, it is against the law to apply for a Schengen Visa outside of your resident country. With US visa we can apply outside our country but they say not for schengen. but if you had luck in the US let me know…so i can try there. thanks a lot.

  18. Hi! I need help re Schengen tourist visa application. I’m a home-based virtual employee based in Cebu PH, the company I’m currently employed with is based in Australia. Do you think I should declare this in my visa application? If so, what if they’ll ask for an ITR which I don’t have. My employer though is willing to give me an Employment Certificate but I don’t have a company ID. Should I also ask for it? My husband and I are going to submit our requirements to Denmark Embassy before end of this month. Please advise.

  19. HI! My mom and I are planning to go to Paris and UK this June. I understand that we need to apply for two visas, the Schengen and the UK visa. Our plan is to enter in Paris and exit in London. Since we will be entering Paris first we are applying for the Schengen visa next week. Will it be a problem since we don’t have the UK visa yet? What are your suggestions in going about this?

    1. Hi were you able to get your visa already and how did you do it? Im interested because I plan to visit uk n paris as well but the difference is that, I will enter n exit uk but will go to paris by train only during my stay in uk.

  20. Hi i had my interview last april 20 2016 the visa officer said come back on may 5 2016 it is posible im denied or grant?

  21. Hi i had my interview last april 20 2016 the visa officer said come back at may 5 2016 for follow up im so nervious its mean im denied or grant?

  22. Hi,

    I was wondering, the intent letter/description of trip letter, should it be the exact itinerary that you have to follow or not necessarily as long as you will be staying the longest in the country wherein you applied visa for?

    Thanks,
    Kristina

  23. Hi Evan,

    Its is so frustrating, its been 20 days since I submitted my visa application here in Italy VFS Abu Dhabi but I still did not get any feedback from them. My sister got her visa in just 2 days, well she applied in Dubai Consulate and I applied here in Itally Embassy in Abu Dhabi. I even emailed them but I did not get any reply. It makes me sad ‘coz we cannot make plans for our Europe trip for my bday…

  24. when you going to apply the visa for netherland during in your interview in the embassy are they going to tell you right away that you didnt qualified to get a visa?

  25. Our visa got denied today. We planned to go Hungary in Europe for celebrating Holi and to see good places in Europe. But, it was so frustrating for us to know that our visa got denied. We are very hopeless right now. We have already booked our tickets. Please someone guide us what to do?? Will we get refunded totally? How to get our tickets refunded? Please somebody help. We are in a dilemma that if we caste a Remonstration letter, we have to again pay for re-booking?We have very less time as our confirmed flight is on 20th march, 2016. The reasons 3 and 9 were behind our refusal.

  26. Does the embassy tells you if they are refusing your visa? I had my interview yesterday at Washington DC and they didn’t tell me anything and said you’ll get to know once you get the envelope back. I don’t know what does that mean.

    All I’ve heard is that in case of a US visa, if your application gets denied, they hand over the passport back to you immediately.

  27. I like how detailed this article is. I haven’t acquired any visa yet. but sure I’ll get in the future. This is very helpful to those who are planning to get a Schengen visa. I’m sure there are a lot out there!

    1. Getting a visa might be stressful but it will all be worth it if you got one. Hope you will get your schengen visa soon, Karol! 🙂

  28. Havent acquired any visa yet but i plan to in the future. this kind of article is really helpful for people like me who usually browse the net to check for tips and how tos

  29. Wow,,, this is great! Thanks for all of this,,, im in dubai right now and working here for almost 4 years but I’ve been longing to visit uk or any part of Europe,,, i hope i can visit that listed countries one of these days,,

  30. Hi i’m in New Zealand right now, is it possible to apply my schengen visa here instead rather than the hassle of going back to the philippines?

  31. Hi! I found this post very helpful. But i just have to ask. Because I’ve been working for 2 years, is there anyway that I can just use my current ITR? Also, for the bank statement, how much is like the surest thing that would really make it easy for me to get the visa? I’m visiting a friend in Sweden, but i won’t be staying in their home. It’s more like a surprise visit to him. Please help. I really want to go to Sweden during my birthday week as a gift for myself.

    1. Hello Fatima. The most recent ITR is what the Embassy needs. For the amount of your bank account, just make sure it fits to the travel dates you requested to. Each schengen country has an ideal daily allowance. Some I know it’s 45euros per day.

  32. Thank you very much for this blog. May I ask if the embassy will approve the Schengen visa application if the applicant’s (Filipino) first travel is in the Schengen zone regardless of complete documents?

    1. Hi Rebecca! Have you tried to call them again and ask about this unsual procedure? Are you based in Philippines or elsewhere?

  33. This is very thorough and helpful! Thanks so much for this. My friends and I have tinkered with the idea of visiting another friend in Austria, and even if it doesn’t happen in the next year as planned, I’m absolutely certain that I’ll visit Europe one day. Bookmarking this page for future reference. 🙂

      1. Hi, it’s been 7 working days already since I passed my tourist visa application in French embassy via VFS. Is this duration normal through French embassy? The person from VFS who collected my documents said it takes 2-5 working days to process everything. Can you share your thoughts on this? Thanks in advance.

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